The Glasshouse International Centre for Music
Tyne & Wear
£26,748 per annum
Closing Date
24/04/2024 - 17:00
Employer The Glasshouse International Centre for Music

Stage and Transport Coordinator

Deadline for applications: 5pm, Wednesday 24th April
Reports to: Orchestra Manager
Location: The Glasshouse International Centre for Music 
Working hours: 40 hours per week (will include evening and weekend work)
Salary: SCP 24, £26,748 per annum

About The Glasshouse International Centre for Music 

We are an international music centre based on the banks of the River Tyne. We are a unique venue where artists from across the world perform and audiences from a wide range of backgrounds come to hear, make, and enjoy all types of music. 

We support local people to be creative, to develop a passion for music and put music at the heart of communities. Our artist development programme provides local artists with the opportunities they need to develop a career in music. We support young people to make music in our building and in the wider community through programmes such as In Harmony Newcastle Gateshead. 

We believe our work makes life better for people in the North East. We’re building a creative, diverse, and passionate team and that’s where you come in… 

About you  

Are you self-motivated, happy working in a team environment and flexible enough to adapt to a changing environment? If this sounds like you, here are some specific types of experience that will help you hit the ground running. 

You must have proven experience of: 

• Excellent communication skills both written and verbal 

• A can-do attitude with a willingness to get involved and learn on the job

• Excellent organisational skills

• Willingness to work unsociable hours including weekends and evenings

• A flexible approach to the workplace

• Excellent team-worker

• Calm and capable personality

It also helps if you have:

• Awareness of Health & Safety

• First Aid Training (or willingness to be trained)

• Experience of manual and instrument handling

If you’re not a perfect match for the job description and criteria, we encourage you to apply anyway. We are more interested in your determination, positivity, and willingness to get stuck in.

About the role of Stage and Transport Coordinator at The Glasshouse 

Reporting to the Orchestra Manager, the Stage and Transport Co-ordinator is a member of the orchestral management team and part of the wider Classical Team at The Glasshouse International Centre for Music.

You will be responsible for the advance planning and on-the-day management of the stage requirements for all Royal Northern Sinfonia (RNS) activity both at the Glasshouse International Centre for Music and at external venues and for the transportation of all instruments and equipment.

The post is based at The Glasshouse ICM but you will be required to work at external venues both within the UK and abroad. 

Your duties will be based around the orchestra’s schedule with variable working hours including evenings and weekends.  The orchestra schedule is normally confirmed a minimum of 4 weeks in advance. 

A knowledge of Classical music is not necessary.  We are looking for someone with a can-do attitude and a willingness to learn on the job but you must hold a clean UK Driver’s Licence.  

If you would like to discuss the position, we would love to hear from you. Please contact the Orchestra Manager, Tom Hickman on tom.hickman@theglasshouseicm.org

This post is offered on a 40 hour per week contract and will require extremely variable hours, with evening and weekend working as determined by the orchestra schedule.  

Your responsibilities: 

  • Prepare stage plans for all RNS activity, to be signed off by the Orchestra Manager.
  • Ensure that stages at rehearsal and performance venues are correctly laid out to meet the requirements of the orchestra and conductors and that all arrangements are in place before the arrival of the orchestra and guest artists. 
  • Ensure availability and setting of all necessary equipment and instruments including instrument hire if required and to liaise with the percussion section to ascertain which specific instruments are needed and the lay-out required.
  • Maintain excellent relationships with the musicians and work proactively to respond to any requests or issues.  
  • In conjunction with the Orchestra Manager, to contribute to the stage management of all RNS activity, making sure all stage moves during performances are professional and efficient.
  • Work with venue staff at The Glasshouse ICM and external venues to ensure that excellent conditions are provided for the orchestra, including appropriate staging, seating, lighting and heating (and hire of these if necessary).
  • Organise the transportation of instruments and equipment for all RNS activity including rehearsals, concerts, and tours regionally, nationally and abroad.  
  • Drive and maintain the orchestra van (or to hire one, as required), ensuring all legal requirements regarding driving and working hours are met and maintained.
  • Assist the Orchestra Manager and/or Tours Manager with the preparation of instrument lists for customs documentation, ensuring they are accurate and complete.
  • Assist the Orchestra Manager and/or Tours Manager with sourcing local instruments for international tours if required.


  • Maintain the Orchestra’s equipment (including flight boxes, chairs, rostra, music stands, acoustic screens) ensuring they are in good condition and to organise any necessary repairs.
  • Maintain accurate records of all instruments owned by RNS and ensure they are in good condition.
  • Ensure that the orchestral storage rooms at The Glasshouse ICM are kept clean & tidy.
  • Maintain the database of external venue information.
  • Carry out recces of unfamiliar venues, overseeing stage requirements, attending planning meetings and liaising with venues regarding get-in schedules, facilities and technical requirements.

Health & Safety

  • Draw-up Risk Assessments for all RNS activity and keep these up-to-date.
  • Work with the Orchestra Manager to ensure that all Health and Safety, Safeguarding and Wellbeing legislation and guidelines are followed (including Noise at Work Regulations), and stay up-to-date on evolving practice and legislation in these areas.


  • Deputise for the Orchestra Manager if required.
  • Undertake some of the work of the Assistant Orchestra Manager, if required, to cover absence and annual leave
  • Provide logistical support to the RNS Chorus Manager, liaising with them to ensure appropriate set-ups when the Chorus is involved in rehearsals and performances.
  • Act as an ambassador for The Glasshouse ICM and Royal Northern Sinfonia, maintaining excellent relations with external promoters, venues and other departments within Sage Gateshead.

Our commitment to your development

At The Glasshouse, we’re always learning. Through training and support, we’ll help you develop the skills and knowledge you need to thrive in your role. This may be through gaining a qualification, on-the-job training or learning within your team.

We provide you with training in areas such as health and safety and safeguarding when you start work, and you’ll receive annual refreshers. 

Every staff member is on their own training and development journey. You’ll work closely with your manager to identify what your journey will look like at The Glasshouse. If you have a specific interest or you would like to develop your skills in a certain area, we want to hear about it.

Diversity, Equality, and Inclusion

At The Glasshouse, we encourage a working environment that’s welcoming, inclusive, and diverse. Different backgrounds, views and experiences are valued so everyone can be themselves. 

Our venue and programmes are for everyone, so we want to make sure this opportunity is available to everyone, no matter your background or the challenges you’ve faced.

For example, we would love to hear from you if you: 

  • Are D/deaf. Have a disability, learning difficulty or significant long -term health condition which affects your daily life
  • Describe yourself as neurodiverse (this might include dyslexia, dyspraxia, dyscalculia, ADHD, autistic spectrum, and others) 
  • Grew up in a family receiving Universal Credit or state benefits
  • Have ever lived in council or social housing or been on the housing register
  • Have ever lived in sheltered accommodation or experienced homelessness
  • Experienced being in care at any point in your life
  • Have been a refugee or asylum seeker
  • Are from the African, South, East and South–East Asian, Middle East, Latinx or North African diaspora, or have experienced racism 
  • These are some common examples of challenging circumstances but there may be others.  Everyone is welcome to apply. 
  • We do not discriminate because of race, colour, religion, gender or gender identity, sexual orientation or expression, age, disability or any other protected characteristic as outlined in the Equality Act 2010. 

Safeguarding children, young people and adults at risk

We are committed to safeguarding and promoting the welfare of children, young people and adults at risk and expect all of those that work with us to share this commitment. We operate a robust safeguarding framework and continuous assessment and development to support safer working practice across out workforce. Our roles are subject to a safer recruitment process which includes relevant background checks and the disclosure of criminal records, sanctions, and investigations where appropriate. 

Our application process

Click here for more information and to apply

Closing date for applications: 5pm, Wednesday 24th April

Interview date: Thursday 2nd May

We understand that interviews can be a nerve-racking experience. We want you to feel comfortable so you can be yourself and shine! 

If you have any questions about the role or the application process, please contact Lois, People Coordinator at recruitment@theglasshouseicm.org